- According to the WECPTA Standing Rules, Board Members have first priority to sign up for field trips when the information is published. All members in good standing can sign up for field trips 15 minutes prior to each General Meeting (i.e. starting at 6:45 pm). Sign-ups for free field trips can also be done online, or via e-mail to the field trip coordinator.
- For outings that require a fee, payment is REQUIRED prior to the event, by the sign-up deadline. You are not officially signed up until payment is received. Payment can be made at the monthly WECPTA meetings or by mailing or dropping off money to the trip coordinator.
- Board members receive an additional subsidy for field trips as a perk for their time and effort.
- Payment in cash is acceptable, however, online payment or a check made payable to WECPTA is preferred as it is significantly easier to track.
- Separate payment (separate check) is needed for each outing. This makes it considerably easier to accommodate different committee members planning different field trips. Your cooperation with this is greatly appreciated!
- In the event you are unable to attend an outing, please contact the trip coordinator ASAP. Many of the field trips are limited, and by signing up but not attending, you are restricting others from participating. Depending on the conditions of the field trip, we may not be able to refund your payment.
- If a field trip is cancelled due to low sign ups and/or inclement weather or other conditions, a refund will be issued. Any refunds issued will be available at the next meeting.
- Please plan to arrive 10 minutes before scheduled outings to assist the coordinator(s) with any necessary check in. Remember: the coordinators will have their children anxious to get started with the outing as well, and will not want to be stuck waiting for latecomers!
- WECPTA members may sign up or purchase tickets for field trips at the subsidized rate ONLY for their immediate family (including grandparents). If space is available, other family or friends may be signed up at the non-subsidized rate. Please be sure to note if you are signing up non-members.
Email wecptatrips@yahoo.com for more information or questions about the guidelines above.